In most companies, there is one recurring problem: the working day lasts eight hours, but not everyone feels that this time is spent effectively. Lengthy meetings that could have been replaced by a single email, constant task switching, and endless news feeds or web content—all of this imperceptibly “eats away” productivity. To address such challenges, Axence nVision® offers the SmartTime module. SmartTime is a tool that helps companies see where working time actually goes and gives managers real opportunities to optimize it. This article describes the full functionality of the module.
Full visibility of activity statistics
The module allows you to view information about user activity at the computer. The system enables analysis of activity not only “in general,” but also for specific time intervals (day, week, month, or any selected period). This is convenient for report preparation, remote work analysis, evaluating workloads during peak periods, or adjusting schedules. Such an overview is useful for IT departments, HR teams, and line managers alike.
Creating employee groups
SmartTime allows you to group employees by department, project, or any other logic. This is convenient for organizations with complex structures: you can analyze not only individual users but also entire teams or temporary working groups.
Granting access to managers
The administrator can provide a department head with access to view activity data for their team only. This makes the system transparent while maintaining security: each manager sees only their own team, not the entire organization.
Work time statistics and convenient data display
The module presents key metrics on the time spent at the computer, allowing for assessment of real working patterns. For convenience, users can choose between light and dark display modes, making work with analytics more comfortable.
Full functionality of the SmartTime module in Axence nVision®
- list of applications used by employees, with advanced filtering options, assigning them to specific categories and granting appropriate statuses;
- exceptions added by the group administrator, indicating that a particular application is considered productive within that group;
- the ability for administrators to assign statuses to individual applications: productive / neutral / unproductive;
- grouping of websites and applications into categories: productive / unproductive / neutral;
- periodic email alerts sent when defined productivity thresholds are exceeded;
- configuration of the data retention period after which information is automatically deleted from SmartTime;
- organization contact list with an integrated search engine;
- fast and direct transition between the HelpDesk and SmartTime modules;
- “personal time” mode—disable SmartTime activity analysis when the business computer is used for personal purposes;
- the ability to view the most frequently used productive, unproductive, and neutral applications for any selected time period;
- defining a minimum productivity threshold (time spent in productive applications) and a maximum non-productivity threshold (time spent in unproductive applications).
Conclusion
The SmartTime module helps turn working hours into a measurable performance indicator. It is one of six modules within the Axence nVision® platform, which covers a broader range of IT management tasks: network and user monitoring, hardware and software inventory, remote support, and data loss prevention.
Axence nVision® modules:
Through the coordinated operation of these modules, nVision® creates a unified environment for managing IT assets, monitoring cybersecurity status, and tracking employee productivity.
Comprehensive use of all solution components ensures a cohesive and secure IT infrastructure that supports uninterrupted business processes and helps reduce the operational workload on the IT department.
