In modern companies, IT infrastructure spans hundreds or even thousands of devices, software products, and licenses. A lack of transparency in tracking these assets leads to unnecessary costs, the risk of non-compliance with audit requirements, and loss of control over resources. To address these challenges, the Axence nVision® platform (designed for IT management) includes the Inventory module. This article reviews the module’s capabilities and full range of functions.
Comprehensive IT Asset Management
The Inventory module enables centralized management of all assets under the responsibility of the IT department (IT Asset Management, ITAM). Users gain full visibility into installed software, hardware, documents, and licenses, which significantly simplifies administration and increases process transparency.
Asset Lifecycle Management
A key advantage is the ability to keep detailed records of all actions performed with assets throughout their lifecycle. The tool allows administrators to assign statuses, define custom fields, and generate reports on resource transfers. This ensures a clear history of asset usage and reduces the risk of losses or errors.
Licenses and Resources in One Place
Inventory provides an integrated view of resources, applications, documents, and licenses, either in relation to a specific user or as a list tied to a particular device. This creates a convenient control system where all critical information is gathered in a single location.
Bulk Actions and Automation
Administrators can assign documents to multiple resources at once, configure access to resource types or licenses within departments, and perform mass attribute edits—such as changing status or other characteristics. In addition, the Mobile Inventory Assistant automates routine processes, including document creation from templates and automatic numbering of newly added resources and documents.
Software and License Management
Special emphasis is placed on the Software Asset Management (SAM) system. It makes it possible to accurately identify actual usage of licenses and applications, helping avoid overspending, reducing the risk of penalties for non-compliance with licensing terms, and optimizing company software expenditures.
Features: Discover the full capabilities of the Inventory module
- centralized management of all resources under IT department responsibility
- insight into registry entries, files, and compressed archives located on a workstation
- complete records of asset-related actions across their entire lifecycle, including options to assign statuses, create custom fields, and produce turnover reports
- in-depth details on the hardware configuration of any given workstation
- visibility into resources, applications, documents, and licenses, either per individual user or grouped by resources tied to specific devices
- control of software deployment and removal via the MSI package manager
- ability to attach documents to multiple resources at once
- real-time alerts on software installations and hardware changes
- configurable administrator access rights to different resource types, licenses, and documents within organizational branches
- Android application for physical inventory that supports barcodes, QR codes, and label generation through the nVision console
- bulk editing of resource attributes such as statuses or other defined properties
- tools to archive and compare results of audit processes
- Software Asset Management (SAM) system for end-to-end application and license oversight, including detection of actual license usage
- Mobile Inventory Assistant for Android enabling asset search, label scanning, asset creation and editing, logging of service actions, and label printing
- accounting for every type of license, with support for modeling cloud-based licenses
- automatic document creation using predefined templates
- license tracking by user, device, serial number, or according to the installed application version
- automatic numbering of newly added resources and documents based on a chosen numbering pattern
- audit capabilities covering both hardware and software inventories
- access to full usage history of individual software licenses
- ability to view licenses assigned to users who work across multiple devices
- monitoring of NVMe drives with S.M.A.R.T. data reporting
- remote file manager access, including the option to delete user files
Conclusion
The Inventory module within Axence nVision® is a comprehensive solution for accounting, control, and management of IT assets. It not only simplifies the work of administrators but also increases the company’s security level and financial efficiency. By integrating all key functions into a single environment, organizations gain a tool for transparent and effective resource management, which becomes a strategic advantage in today’s business landscape.
Axence nVision® monitors networks and users, performs hardware and software inventory, provides remote user support, and protects corporate data against leaks. The solution is easy to implement and user-friendly.
Axence nVision® Modules:
By leveraging the full capabilities of all nVision modules, organizations gain a unified tool that can ensure a secure working environment.
